Our office manager will oversee daily office operations to ensure efficiency and smooth workflow. Their responsibilities include managing office supplies, coordinating with vendors, handling administrative tasks, and supporting staff. They also play a crucial role in maintaining office policies, managing budgets, and potentially assisting with HR functions like onboarding new employees.

Key Responsibilities include, but not limited to:

• Office Operations: Ensuring the office runs smoothly, managing day-to-day operations, and maintaining a tidy and efficient workspace. Maintain portal for all property management related requests. Perform weekly inspection of the office and arrange any needed additional cleaning or maintenance. Prepare conference room for meetings,
• Inventory and Supplies: Managing office supplies, ordering necessary items, and maintaining inventory control.
• Vendor Management: Coordinating with vendors for services like cleaning, maintenance, and supplies, and negotiating contracts.
• Budget Management: Assisting with budget preparation, tracking expenses, and ensuring adherence to financial guidelines.
• Facility Management: Overseeing maintenance and repairs of office equipment and facilities.
• Employee Support: Providing support to staff with administrative tasks, assisting with onboarding. Manage badging system for new hires and employees, guests visiting HQ
• Policy and Procedure Implementation: Assisting in the development and implementation of office policies and procedures, ensuring compliance with company standards.
• Event Planning: Organizing and coordinating office events and meetings.
• Communication and Coordination: Serving as a point of contact for internal and external inquiries, facilitating communication between different departments, and acting as a liaison with other teams
• Lunch: Order & organize lunches for the office.
• Mail: Receive deliveries & packages. Sort business mail. Manage our FedEx account and generate monthly reports.

Skills and Qualifications:

• Self-starter: Able to work independently, with minimal direction, and with a bias towards ownership and action (i.e., going beyond the task at hand)
• Organization and Time Management: Excellent organizational skills, proficient at multi-tasking, and the ability to prioritize tasks effectively in a fast-paced environment.
• Communication Skills: Strong written and verbal communication skills for interacting with staff, vendors, and clients.
• Problem-Solving Skills: Ability to identify and resolve issues efficiently and effectively. Solutions-oriented and able to roll up sleeves to get things done
• Proficiency in Office Software: Familiarity with Google Suite and other relevant software, including Slack
• Attention to Detail: Accuracy and thoroughness in completing tasks and maintaining records. Possesses the ability to learn new skills and tools quickly
• Strong Interpersonal Skills: Ability to build rapport with colleagues and foster a positive work environment.
• Leadership and Management Skills: Strong leadership skills are important for overseeing the overall office operations and for managing team members.

• Project management experience is a plus
• Driver’s license required; access to car
• 5+ years experience