Billing Operations Analyst



IT, Operations
Chennai, Tamil Nadu, India
Posted on Wednesday, May 8, 2024

Pleo is on a mission to be the global spending solution for forward-thinking teams everywhere. We’re looking for driven, curious and creative Builders to help us fuel and drive this mission as part of our newly formed Billing Operations team! As a Billing Analyst, you will work cross-functionally with Billing, Legal, RevOps, Sales, and Support. You will also support business growth by building robust and smart processes and will own defining this as we scale. You will need to be based in either Lisbon or Chennai for this position.

If you are a keen & proactive problem solver, take pride in delighting customers, have a strong eye for detail and excel in a process building environment, this is the role for you!

The Team

You will be part of the Billing Operations Team with direct support to the business growth and company process compliance. Fear not, you will be fully supported by a much larger Finance & Engineering Team!

What will you get up to?

  • Reviewing, approving & processing credit note requests.
  • Reviewing contracts & account setup accuracy when the need arises.
  • Answering internal billing questions in a timely & professional manner, including escalations.
  • Guiding Sales & other colleagues on billing best practices
  • Reissuing invoices.
  • Creating & maintaining Standard Operating Procedures (SOPs)
  • Processing refunds.
  • Driving internal projects from concept to completion.
  • Completing Month-End Close activities as required.

You’ll know you’re on the path to success when…

  • You are consistently meeting our Billing Process SLAs & deadlines
  • You have become a full-fledged SME on all things Billing within your first 6 months
  • You are an active contributor in any domains you are part of to ensure your expertise allows the team to achieve objectives.
  • You have identified or delivered a process improvement project within your first 6 months

You’ll thrive in this role if you

  • Have 1+ year experience in a Finance/Accounting/Operations related field, with basic knowledge on Internal Accounting Standards (IFRS)
  • Have advanced excel skills including formulas sage and analysing data via pivot tables
  • Can work independently to drive workload and identify areas of opportunity
  • Have experience troubleshooting and/or answering complex customer queries in a timely and professional manner
  • Advantageous but not necessary to have previous experience with Billing systems and ERP systems

Your colleagues say that you are

  • Curious by nature & love jumping into data
  • Collaborate with other around you
  • Love the detail, you often spot things that others don’t
  • Razor sharp when it comes to your work but also fun to work with

Show me the benefits!

  • Your own Pleo card (no more out-of-pocket spending!)
  • Lunch is on us - with catering in our Lisbon, Copenhagen and London offices or a monthly lunch allowance paid directly together with your salary in other markets
  • Private health insurance to ensure you're fit in body and mind to do your best work
  • We offer 25 days of holiday + your public holidays
  • We offer fully remote working
  • Option to purchase 5 additional days of holiday through a salary sacrifice
  • Wellbeing days - fully paid days off designed for a slower pace, allowing you to take time to recharge and prioritise self-care
  • We're trialling MyndUp to give our employees access to free mental health and wellbeing support with great success so far
  • Access to LinkedIn Learning - acquire new skills, stay abreast of industry trends and fuel your personal and professional development continuously
  • Paid parental leave - we want to make sure that we're supportive of families and help you feel that you don't have to compromise your family due to work
  • All of us have a stake in Pleo's success - ask us about our equity grant scheme


Why join us?

Working at Pleo means you're working on something very exciting: the future of work. Our mission is to help every company go beyond the books. Pleo itself means ‘more than you’d expect’, and it’s been the secret to our success over the last 8 years. So it’s only fitting that we’d pass this philosophy onto our customers to help them make the most of their finances.

We think company spending should be delegated to all employees and teams, that it should be as automated as possible, and that it should drive a culture of responsible spending. Finance teams shouldn’t be siloed from the rest of the organisation – they should work in unity with marketing, sales, IT and everyone else.

Speaking of working in unity, our values tell the story of how we work at Pleo. We have four core values, the first of which is ‘champion the customer’, which means we address real pain points that businesses face. Next up is ‘succeed as a team’, which highlights how our strength lies in our diversity and trust in each other. We also ‘make it happen’ by taking bold decisions and following through to deliver results. Last but not least, we ‘build to scale’, creating lasting solutions that address today’s challenges and anticipate tomorrow’s needs.

So, in a nutshell, that's Pleo. Today we are a 850+ team, from over 100 nations, sitting in our Copenhagen HQ, London, Stockholm, Berlin, Madrid, Montreal and Lisbon offices —and quite a few full-time remotes in 35 other countries! Being HQ'd out of Copenhagen means we're inspired by things like a good work-life balance. If you don't work in the office with us, we'll help you set up the best remote setup possible and make sure you still have time to connect with your team.

About your application

  • Please submit your application in English; it’s our company language so you’ll be speaking lots of it if you join 💕
  • We treat all candidates equally: If you are interested please apply through our application system - any correspondence should come from there! Our lovely support isn't able to pass on any calls/ emails our way - and this makes sure that the candidate experience is smooth and fair to everyone 😊
  • We’re on a mission to make everyone feel valued at work. That’s only achievable if our team reflects the diversity of the world around us - and that starts with you, hitting apply, even if you are worried you might not tick all the boxes! We embrace and encourage people from all backgrounds to apply - regardless of race/ethnicity, colour, religion, nationality, gender, sex, sexual orientation, age, marital status, disability, neurodiversity, socio-economic status, culture or beliefs.
  • When you submit an application we process your personal data as a data processor. Find out more about how your data is used in the FAQs section at the bottom of our jobs page.