Administrative Assistant



Administration, Education
Kraków, Poland
Posted on Tuesday, April 25, 2023

Remitly is on a mission to transform the lives of immigrants and their families by providing the most trusted financial products and services on the planet. Since 2011, we have been tirelessly delivering on our promises to immigrants sending their hard earned money home. Today, we are reimagining international payments at scale and building new products to create deeper relationships with our customers and their loved ones across the globe. Join over 2,700 employees across 10 offices who are growing their careers while having a positive impact on people globally.

About the Role:

We are looking for a bright and inventive Administrative Assistant to support our growing Krakow team. This is a varied role in which you will provide comprehensive administrative support to our Krakow Leadership Team whilst contributing to the upkeep and smooth running of our Krakow office. This is a hybrid position.

What You'll Do

  • Plan content and logistics for, and oversee team meetings (i.e. all hands, team events and holiday/social activities)

  • Prepare and update materials for Staff Meetings, Krakow LT sessions and other meetings organized by and for the Leadership team.

  • Collaborate with Executive Business Partners and colleagues across Remitly

  • Coordinate multiple complex calendars, schedule and prioritize meetings across multiple time zones

  • Support programs such as onboarding, diversity and internship

  • Track and promote the completion of important deliverables, following up on and actioning outstanding items

  • Coordinate, create and report progress of the engagement plan execution to the Krakow Leadership team.

  • Organize and prioritize time-sensitive information to ensure any required actions are addressed

  • Manage the coordination and submission of expense reports, invoices etc.

  • Coordinate international travel itineraries, including flight, hotel bookings, transfers and visas

  • Suggest process improvements

  • Work on special projects

Who you are

  • You have 2+ years of experience as an administrative assistant, project coordinator or in an administrative support role

  • You are comfortable working and communicating with senior management up to c-level executives, interacting with internal and external partners as well as collaborating across departments and locations

  • You possess a strong alignment to our mission and values

  • Know how to be autonomous and work well as a part of a collaborative team

  • You are a self-starter with hands on approach to tasks, always seeking solutions rather than identifying problems

  • You have good prioritization skills and are able to flexibly adjust them to changing needs of your stakeholders

  • Have an ability to complete complex tasks quickly and react with appropriate urgency to situations that require a quick turnaround

  • You have a strong working knowledge of contemporary collaboration and productivity tools, Google suite of products, Slack, Box in addition to Microsoft Office

  • You handle confidential information with discretion and sound judgment

  • You have excellent command in Polish and English (both written and verbal skills)

Our Benefits

  • Equity in the company - RSUs

  • Employee Stock Purchase Plan (ESPP)

  • Unlimited paid time off, subject to approval

  • min. 26 days paid holidays + additional, company days off

  • Hybrid work arrangements with an office in a Kraków City Centre

  • Commuting to work expense/remote work expenses reimbursement

  • Health/Dental Coverage - LUX MED VIP for employee and family

  • Life Insurance

  • Travel insurance for employee and family

  • Sodexo Lunch Card/Multisport

  • Education / Conferences Budget

  • Equipment of your choice

  • Mental health program for employee and their dependents

  • Family planning program

  • Employee Pension Plan (PPK)

  • Headphones Reimbursement

  • Referral bonus scheme


We are committed to nondiscrimination across our global organization and in all of our business operations. Employment is determined based upon personal capabilities and qualifications without discrimination on the basis of race, creed, color, religion, sex, gender identification and expression, marital status, military status or status as an honorably discharge/veteran, pregnancy (including a woman's potential to get pregnant, pregnancy-related conditions, and childbearing), sexual orientation, age (40 and over), national origin, ancestry, citizenship or immigration status, physical, mental, or sensory disability (including the use of a trained dog guide or service animal), HIV/AIDS or hepatitis C status, genetic information, status as an actual or perceived victim of domestic violence, sexual assault, or stalking, or any other protected class as established by law.