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Executive Assistant

Stella & Chewy's

Stella & Chewy's

Administration
Oak Creek, WI, USA
Posted on Monday, June 10, 2024
Job Type
Full-time
Description

Job Purpose: At Stella & Chewy’s, it’s our mission to help pets and pet parents thrive through the love of raw. If that noble mission appeals to you, we’d love to talk to you about joining our pack. We are located in Oak Creek, WI, a suburb south of Milwaukee. Our teams make this company everything it is today, and you’ll feel this energy throughout every aspect of our workplace. We value working with people of different talents, experiences, and backgrounds. Here at Stella & Chewy’s, we show up as our best and authentic selves. Come join our pack!

As an Executive assistant at Stella & Chewy’s, you’ll be instrumental at helping our leadership group to focus on strategy and expansion. This extraordinarily talented individual must have the skills of a project manager.

Are you?

Are you an impact player? Do you like to work in a fast-paced work environment with shifting priorities and deadlines? Is your word your bond……if you tell someone you are going to do something, they know with certainty it will be completed accurately and correctly? Can you plan and prioritize your day without being micro-managed? Have you been called upon to manage large projects for key executives? If this sounds like you, we would like to speak with you.

Responsibilities:

  • Provide administrative support to members of the leadership team
  • Manage complex calendars, schedule and prioritize meetings to drive calendaring strategy and establish best practices
  • Develop a deep understanding of business priorities and proactively manage executive’s time in a way that promotes productivity and efficiency
  • Manage coordination and submission of expense reports
  • Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner
  • Assist in meeting preparation – create/edit/update presentations and meeting materials.
  • Help to oversee office management responsibilities
  • Manage inboxes and draft, review, and execute communications on behalf of leadership team

Planning

  • Coordinate international and domestic travel
  • Organize and manage events from team to company-level

Project work

  • Join relevant internal and external meetings to track and help drive completion of key deliverables and follow up on outstanding items
  • Take on ad hoc projects on behalf of the executive team, and drive toward completion
  • Help identify and execute on solutions for organizational inefficiencies
Requirements

The ideal candidate:

  • Education: Bachelor’s degree
  • 5+ years experience as an executive assistant, including managing complex calendars
  • Is detail oriented and organized
  • Is an experienced planner
  • Is tech-savvy
  • Has a consistent track record of effectively working with senior management and collaborating across departments
  • Has excellent communication skills, both orally and in writing
  • Is independent, but also works well in a team setting
  • Has the ability to shift gears at a moment’s notice
  • Has a demonstrated track record of being successful in a fast-paced environment, and is comfortable with ambiguity
  • Has a demonstrated ability to handle multiple priorities and meet deadlines
  • Handles confidential information with discretion and sound judgment
  • Has a strong working knowledge of contemporary collaboration and productivity tools - Google suite of products, Slack, Box - in addition to Microsoft Office

Preferred Qualifications:

  • Experience in a fast-growing, global tech company
  • Experience supporting director+ level executives
  • Project management experience

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other status protected by law.